Privacy Policy

Last Updated: December 4, 2024

1. Information We Collect

Personal Information You Provide

When you register for an account, we collect:

• Name — Your full name for identification
• Email Address — For account authentication and communications
• Password — Securely hashed and stored for account access

Information Collected Automatically

When you use the App, we automatically collect:

• Location Data — GPS coordinates when you check in to meetings (only when you initiate a check-in)
• Device Information — Device type, operating system version, and unique device identifiers for app functionality
• Usage Data — Check-in history, meeting attendance records, and app interaction data

Photos and Media

• Selfie Photos — When you check in or check out of a meeting, you may take a selfie for verification purposes. These photos are stored securely and associated with your check-in records.

Biometric Data

• Face ID / Touch ID — If you enable biometric login, your biometric data is processed locally on your device. We do not store or transmit your biometric data to our servers.

2. How We Use Your Information

We use the information we collect to:

• Verify Meeting Attendance — Confirm your presence at meetings using location and photo verification
• Generate Compliance Reports — Create attendance reports for courts, sponsors, or other authorized parties at your request
• Provide App Functionality — Deliver core features including check-ins, meeting management, and notifications
• Send Communications — Email you about account activity, password resets, and important updates
• Improve Our Services — Analyze usage patterns to enhance app performance and user experience
• Ensure Security — Detect and prevent fraud, abuse, or unauthorized access

3. Information Sharing and Disclosure

We do not sell your personal information. We may share your information in the following circumstances:

With Your Consent

• Compliance Reports — When you generate a court compliance report, the report contains your attendance data and is shared only as you direct.

Service Providers

We use third-party services to operate the App:

• Supabase — Cloud database and authentication services
• Sentry — Error tracking and crash reporting (no personal data, only technical errors)
• Google Maps — Location services for meeting addresses

Legal Requirements

We may disclose your information if required by law, such as:

• To comply with a legal obligation or court order
• To protect and defend our rights or property
• To prevent or investigate possible wrongdoing
• To protect the personal safety of users or the public

4. Data Storage and Security

Where Your Data is Stored

Your data is stored in secure cloud infrastructure provided by Supabase, with servers located in the United States.

Security Measures

We implement appropriate technical and organizational measures to protect your data:

• Encryption in transit (HTTPS/TLS)
• Encryption at rest for stored data
• Secure password hashing
• Access controls and authentication
• Regular security assessments

Biometric Security

If you enable Face ID or Touch ID, your credentials are stored in your device's secure enclave. Biometric data never leaves your device.

5. Data Retention

• Account Data — We retain your account information as long as your account is active
• Check-in Records — Attendance records are retained for the duration of your account to support compliance reporting
• Photos — Check-in selfies are retained with their associated check-in records
• After Account Deletion — When you delete your account, we delete your personal data within 30 days, except where we are required to retain it for legal purposes

6. Your Rights and Choices

You have the following rights regarding your data:

Access Your Data

You can view your check-in history, meeting records, and profile information within the App.

Update Your Information

You can update your name and profile information in the Profile section of the App.

Delete Your Account

You can request deletion of your account and all associated data. Contact us at support@auditend.com or use the "Delete Account" option in the App settings.

Location Permissions

You can disable location permissions in your device settings. Note that this will prevent check-in functionality.

Camera Permissions

You can disable camera permissions in your device settings. Note that this will prevent selfie verification during check-ins.

Push Notifications

You can disable push notifications in your device settings.

7. Children's Privacy

The App is not intended for children under 18 years of age. We do not knowingly collect personal information from children under 18. If you believe we have collected information from a child under 18, please contact us immediately.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by:

• Posting the new Privacy Policy in the App
• Updating the "Last Updated" date at the top of this policy
• Sending you an email notification for significant changes

Your continued use of the App after changes become effective constitutes acceptance of the revised policy.

9. Contact Us

If you have questions about this Privacy Policy or our privacy practices, please contact us:

Email: support@auditend.com

10. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act:

• Right to Know — You can request information about what personal data we collect, use, and disclose
• Right to Delete — You can request deletion of your personal data
• Right to Non-Discrimination — We will not discriminate against you for exercising your privacy rights

To exercise these rights, contact us at support@auditend.com.

11. International Users

If you are accessing the App from outside the United States, please be aware that your information will be transferred to, stored, and processed in the United States. By using the App, you consent to this transfer.

This Privacy Policy is effective as of December 4, 2024.